Sounds right, I imagine the recruitment team identify a player, puts it to the board/owners for consideration. If given green light (finances), club then approach other club/agent and if it proceeds then after an examination the medical team then report back to the recruitment team whether the club should/can sign the player.

Imagine it is rare that any club signs an injured player and if they do the assessment is that it is only short term so inconsequential on a long term contract